Prepare meeting agendas, perform research for meetings, and take minutes during meetings.
Maintain office correspondence and document control.
Manage internal projects and follow-up with team members where required.
Liaise with other staff members on behalf of senior management.
Submit agenda for a weekly 121 update meeting with manager to report any decisions taken or advice needed where outside previous remit.
Follow clear desk and clear desktop policy, responding to emails within 1 day and any follow up within 1 week, answering phones and voicemails promptly
Submit detailed timesheet by 8am daily.
Attend Staff Meeting, ready to discuss current matters as to your department.
Attend Appraisal Meeting with Manager and HR Manager and action follow up items.
Assist contract managers with monthly cost reporting.
Keep up to date programmes on all projects, working with the contract managers.
Prepare time management day plans in order of importance, estimating hours needed. Submit annual goals to manager in line with department and company goals, reviewing weekly and monthly.
Provide administrative support to the team and management including but not limited to, updating the trackers, Monday.com, metronome metrics, ChainWeaver, CRM, Critical themes and software licences.
Assist with Quality tasks including, adding balconies to internal passport systems and creating labels, creating JotForm’s and quality plans.
Monitoring of Project Procurement & Manufacture Schedules
Monitor and chase orders through with Sapphire purchasing team/suppliers to ensure project programme achieved and all orders fulfilled correctly so no manufacturing issues.
Work with and help the Contract Design Managers and Operational Team to keep an up-to-date programme on all projects.
Update spreadsheet trackers.
Assisting procurement team with production releases and production trackers.
Create part overlays.
Design
Help Operations team with programming and reporting.
Check any drawings (typically automatic emails from online doc control systems) for any revisions that affect our work. Download copies and keep an up to date record of the relevant drawings that do affect our work.
Upload drawings onto customer online document control systems for approval/comments e.g 4 projects, conject etc.
Create schedules for suppliers providing a breakdown of which glass panels/balconies required on which stillages/shipment.
Assist in marking up 2D drawings.
Conduct simple survey and drawing checks, GA plans, balcony and bracket positions.
AutoCAD 3D input checks & overlays
Our Values
Deliver – we do what we say we’ll do
Initiative – we encourage everyone to use their initiative
Appreciation – we show appreciation for both performance and commitment
Learn – we stop to learn lessons and have the courage to change
Support – we support others to avoid blame
Skills, Knowledge, Qualifications and Experience
Full UK Driving License, preferably clean.
AutoCAD/Monday.com/Microsoft Office experience preferable but not essential
Attention to detail
Ability to cope with change
Prepared to go the extra mile
Reliable, loyal, honest, team player.
Good communication skills.
Ability to meet objectives within designated constraints.
A flair for analysis, troubleshooting and problem solving.
Good accurate record keeper.
Excellent organisational and time-management skills.
