Procurement Manager

Key Accountabilities

Job Specific

• Collaborate with the Procurement Manager and Buyers to share the purchasing requisitions. Source goods and services domestically and internationally to meet project needs and budgets. Gain approval from the Procurement Manager for orders over £10,000.
• Negotiate contracts, improve prices and terms of business with suppliers, and review opportunities to make business savings utilising negotiation and procurement best practice tools and methods.
• Build, maintain and manage supplier relationships and keep up good communications.
• Identify and research new suppliers and product streams to support the company’s innovation mission.
• Enhance the purchasing function to align with future business strategy and the Value Creation Plan.
• Support other departments and communicate any supply chain challenges which may impact business operations.

Commercial & Finance

• Utilize Sage 200 to process purchase orders and accurately record any agreed pricing adjustments or changes.
• Contact suppliers to resolve price, quality, delivery or invoice issues and record relevant data in Sage 200.
• Provide support to the Accounts team to facilitate the approval of invoices and ensure timely payments to suppliers.

Reporting & Analysis

• Analyse all costs, both new and existing, and evaluate cost reduction efforts. Keep Contracts Managers updated to avoid unnecessary follow-ups. Take initiative to assist CMs and respond to queries quickly.
• Complete Purchasing reports as requested and update internal pricing databases.

Risk Mitigation

• Assess and evaluate suppliers and contribute to performance reviews to ensure compliance.
• Monitor and advise on any issues which present risk or opportunity to the organisation.
• Health, Safety & Environmental
• Adhere to any HS&E policies and procedures to ensure the safety and wellbeing of self, staff and visitors.

Policy Compliance

• Ensure compliance to company policies, guidelines, purchasing policies and procedures including planning your time, responding to emails and phone calls promptly, submitting timesheets, attending staff meetings and team meetings.

Our Values

• Deliver –  we do what we say we’ll do 
• Initiative –  we encourage everyone to use their initiative 
• Appreciation –  we show appreciation for both performance and commitment 
• Learn –  we stop to learn lessons and have the courage to change 
• Support –   we support others to avoid blame 

Key Performance Indicators

• Open requisitions kept under agreed levels.
• Invoice disputes kept under agreed levels.
• Negotiated savings over the agreed levels.
• Orders are delivered on time, in full, to the specifications and updated in the central database.

Skills, Knowledge, Qualifications and Experience

• Over 3 years’ experience working in a procurement team as a buyer within construction or manufacturing.
• Good knowledge of purchasing, negotiation, commercial and cost breakdown.
• Commercial and financial awareness with a complete understanding of how failure impacts production and customer order fulfilment.
• Good communication, negotiation, interpersonal and influencing skills.
• Analytical, and numerically astute with strong demonstrated problem-solving abilities.
• Able to manage time effectively, prioritise tasks and achieve set targets.
• Able to work well under pressure and handle emergency and stressful situations.
• Assertive, resilient and welcomes change.
• Able to read technical drawings.
• Keen attention to detail and accuracy.
• Computer literate, with Excel and Sage skills.
• Full driving license.
• Studying towards CIPS or similar qualification would be beneficial.

Training

Sapphire provides relevant training to support your development in this role. It is the responsibility of the employee to ensure that all required qualifications and certifications are kept up to date, including renewing licenses or completing continuing training, as necessary.

Location

Personal Attributes

• You are great at getting things done and influencing people.
• You are a logical, systematic, methodical planner who completes things correctly and on time.
• You give tasks a good level of attention to detail and can work conscientiously without supervision.
• You are resilient and down to earth while generally trusting, work well with others, have good human relationship skills, and are caring and compassionate with a strong drive to fit in with your team.
• You have a natural understanding of the commercial implications of the decisions you make.
• You enjoy a challenge while you don’t have to win all the time.
• You like to take responsibility for projects and tasks.
• You welcome change and adopt an agile approach.