QESH Administrator

Role Purpose & Scope

The QESH Administrator supports the Quality Manager and wider team with administrative tasks. This role ensures compliance with relevant standards, legal requirements, and company policies by managing documentation, facilitating audits and coordinating QESH-related activities. The administrator acts as a central point of contact for QESH communications, supporting continuous improvement initiatives and fostering a culture of safety and quality.

Our Values

• Deliver –  we do what we say we’ll do 
• Initiative –  we encourage everyone to use their initiative 
• Appreciation –  we show appreciation for both performance and commitment 
• Learn –  we stop to learn lessons and have the courage to change 
• Support –   we support others to avoid blame 

Key Accountabilities

Job Specific  

• Provide day to day administrative support to the QESH Team.  
• Ongoing maintenance and updating on all company compliance accreditations given the significance of this to the daily function of the business. 
• Create, upload and maintain training courses within the LMS platform ensuring all training is kept up to date and aligned with regulations and business needs. 
• Support the delivery of departmental inductions for all new members of staff ensuring they are familiar with all workplace safety and emergency procedures. 
• Support the completion of DSE assessments for office and remote workers to identify any risks.  
• Support and coordinate internal audits across various departments and assist with follow up actions to drive continuous improvement. 
• Format and submit completed audit reports to a professional standard. 
• Maintain and update Sapphires internal passport system.  
• Oversee the coordination of PPE equipment including distribution and inventory management. 
• Support the drafting, reviewing and updating of QESH related policies and procedures ensuring compliance with legislation and organisational goals. 
• Assist in the coordination and maintenance of company insurance policies.  
• Producing clear and concise data analysis reports. 

Skills, Knowledge, Qualifications and Experience

• Previous Administration Experience
• Competent in all aspects of office 365 (Word, Excel, PowerPoint.)
• Organised and have a keen eye for detail.
• Good accurate record keeper.
• Must be able to work with limited supervision and under their own initiative.
• Excellent communication, presentation, and interpersonal skills.
• Outgoing personality and ability to connect with diverse audiences.
• Full UK Drivers License

Location

Personal Attributes

• Organised and strong time management.
• Persistent
• Attention to detail
• Problem solving ability
• Confidence