International Logistics Coordinator

Role Purpose & Scope

To ensure the smooth planning, coordination, storage, movement, and dispatch of goods and materials, with clear ownership of day-to-day import and export logistics.

The role is responsible for:

• Coordinating international shipments
• Preparing and maintaining compliant import/export documentation
• Liaising with freight forwarders and customs brokers
• Ensuring correct application of Incoterms, commodity codes, duties and VAT treatment
• Supporting project delivery through accurate logistics administration and effective communication with internal teams and external partners

Our Values

• Deliver –  we do what we say we’ll do 
• Initiative –  we encourage everyone to use their initiative 
• Appreciation –  we show appreciation for both performance and commitment 
• Learn –  we stop to learn lessons and have the courage to change 
• Support –   we support others to avoid blame 

Key Responsibilities

Logistics & Coordination

• Prepare and issue site packs and installation documentation to teams
• Ensure dispatch notes are signed, scanned, and stored correctly
• Generate KPIs and update logistics progress sheets
• Order logistics and installation materials such as fixings, coatings, and outsourced items
• Work closely with Site Coordination, Contract Managers, and stakeholders
• Communicate with storage providers and transport companies
• Attend logistics and installation meetings

Import & Export Compliance

• Manage day-to-day import and export movements for overseas goods
• Prepare and maintain import/export documentation including:
  • Commercial invoices
  • Packing lists
  • Customs entries
  • Proof of export
• Liaise with freight forwarders, customs brokers, and hauliers
• Resolve customs queries, delays, and documentation discrepancies
• Ensure correct use of:
  • Incoterms
  • Commodity codes
  • Duties
  • VAT treatments
• Maintain accurate records to meet HMRC and audit requirements
• Act as the first point of contact for import/export queries

Planning & Scheduling

• Maintain production planning sheets and installation schedules
• Liaise daily with suppliers regarding production and transport timelines
• Coordinate movements between factory and storage facilities
• Support loading plans and building sequence drawings when required

Storage & Inventory

• Assist with storage planning and goods location tracking
• Maintain accurate stock movement records
• Update internal systems with dispatch and storage information

Problem Solving

• Review logistics and installation issues
• Escalate recurring problems where necessary
• Support tracking of outstanding works and snagging items

Health, Safety & Compliance

• Follow all Health, Safety & Environmental procedures
• Ensure compliance with company policies and procedures
• Respond promptly to emails and communications

Skills, Knowledge, Qualifications & Experience

Essential Requirements

• Full UK Driving License
• CSCS Card
• Minimum 2 years’ experience in:
  • Warehousing
  • Storage
  • Transport administration
  • Import and export operations
• Strong organisational and time management skills
• Problem-solving and decision-making ability
• Good analytical and numeracy skills
• Strong IT skills including:
  • MS Office
  • Accounting software
  • Planning software
• Excellent communication and interpersonal skills

Personal Attributes

• Logical and methodical planner
• High attention to detail
• Well organised and self-disciplined
• Positive and resilient attitude
• Team-oriented and supportive
• Commercially aware
• Enjoys challenges and taking responsibility
• Willing to own projects and tasks

Location